Vanderbilt Emergency Medicine

Setting up Entourage 2008 to access your Vanderbilt email and calendar is easy. Even if you have never done this before you should be able to either initally setup your email or fix connectivity if something happens to go wrong. All you need to do is follow this proceedure.

Step One (Open Accounts Window):

Getting to the Accounts Tab in Entourage 2008 is simple. Just launch Entourage 2008 and select TOOLS from the top menu followed by ACCOUNTS in the drop down menu. This selection will be the last item in the menu. The following window will open. Make sure you have the 1st tab selected, MAIL, that is highlighted in blue in the image above.

Click on the left icon in purple labeled NEW. A drop down menu will appear and you should select  the 1st option called EXCHANGE to start the mail setup procedure.

 Step Two (Account Settings Tab):

Make sure you have the ACCOUNT SETTINGS tab selected and enter the information as shown above. In the fields that begin with "Your.." enter the information that pertains to you specifically. When you are done, the window should look like the above image only with your personal information in place of what is show.

STEP THREE (Advanced):

Select the advanced tab and make your window look exactly like the image above. There are no other special settings at this point. When you are done entering the settings in this window click the blue OK button in the bottom right hand corner of the window to return to the accounts window you started from.  

STEP FOUR (Directory Services):

Directory services will allow you to look up Vanderbilt email address information while on campus or logged into the VPN from off campus. The image below is the account setup screen and now shows your Vanderbilt email account set up. Select the DIRECTORY SERVICES tab as show below to begin the setup procedure. 

Click on the left icon in purple labeled NEW. A drop down menu will appear and you should select  the 3rd option called DIRECTORY SERVICE to start the setup procedure. 

STEP FIVE (Directory Services| Account Settings Tab): 

Make sure you have the ACCOUNT SETTINGS tab selected and enter the information as shown above. In the account ID filed you can copy and paste the following string into the Account ID field. Be sure to substitute your vnetid where it says "vnetid" in the string. This is important to get things to work properly. There should be no spaces anywhere in this sting. Also, be sure to enter your email password in the password field.

 uid=vnetid,ou=people,dc=vanderbilt,dc=edu

STEP FIVE (Directory Services| Options Tab): 

The last step is to set up the options for directory services. Select the options tab as indicated in the image below and enter the settings exactly as show. When you are done entering the settings in this window click the blue OK button in the bottom right hand corner of the window to return to the accounts window you started from. 

FINAL THOUGHTS

After you click the OK button from the DIRECTORY SERVICES setup window you will again return to the ACCOUNTS SCREEN. At this time everything should be set up to work. If this is the first time you are setting up Entourage 2008 then the program will begin to sync with your Vanderbilt email. Depending on how much you have stored on the server and how many mail boxes you have, synchronization might take a little while. Just sit back and let it do it's thing. Remember that directory services, the ability to look up email address's from within Entourage, only works on campus or through the VPN. 

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